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BROBSTON GROUP

Administrative Assistant, Global Retail Excellence

Posted 4 weeks ago
New York
Market: NY - New York
Industry Segment: Luxury Watches and Jewelry
Category: Administration
Seniority: Assistant
Job Type: Full time

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

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Administrative Assistant, Global Retail Excellence
Tiffany & Co.
New York
Luxury Watches and Jewelry
Full time
Posted 4 weeks ago

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

The Administrative Assistant will provide support to the Vice President, Global Retail Excellence. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

Location: This position is in-person 5 days/week at our Corporate Headquarters in New York, NY.

Key Accountabilities:

Communication & Coordination

  • Calendar – Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (when necessary) and have all materials printed and ready for all participating parties – particular focus for senior level steering committee meetings.
  • Event Planning – Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, and conference room. Assist in conference material preparation.
  • Travel – Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
  • Presentations – Build and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
  • Contract and Po management – partner with procurement, leadership to help the coordination of contracts and Pos.
  • Provide proactive support for ad hoc project and deadlines.
  • First-line contact for the VP ensuring that all queries are delt with discretely and professionally, coordinating meetings, conference calls, etc.
  • Provide professional and confidential representation

Departmental Support

  • Initiate and maintain departmental filing, photocopying, ordering supplies.
  • Special projects as assigned.
  • Track departmental vacation schedules, time off and coordinate all time-sheets.
  • Once a year, support the organization of Retail Excellence meetings with regional teams

Fiscal Management

  • Preparing accurate Expense Reports through Expense Visor
  • Reconciling and processing invoices for key projects

Required Qualifications:

  • At least 5+ years Assistant experience
  • Excellent verbal and written communication skills and ability to work independently with minimal direction as well as part of a team
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills and attention to detail
  • Enjoys working with and supporting others
  • Highly organized, self-starter, strong initiative
  • Ability to work on multiple projects and prioritize workload
  • Resilient, diplomatic, discreet, confidential and credible
  • Maturity and discretion to handle confidential matters
  • Phenomenal teammate and proactive personality

About Tiffany & Co.

In 1837 Charles Lewis Tiffany founded his company in New York City where his store was soon acclaimed as the palace of jewels for its exceptional gemstones. Since then TIFFANY & CO. has become synonymous with elegance, innovative design, fine craftsmanship and creative excellence. During the 20th century fame thrived worldwide with store network expansion and continuous cultural relevance, as exemplified by Truman Capote’s Breakfast at Tiffany’s and the film starring Audrey Hepburn.

Today, with more than 13,000 employees, TIFFANY & CO. and its subsidiaries design, manufacture and market jewelry, watches and luxury accessories – including more than 5,000 skilled artisans who cut diamonds and craft jewelry in the Company’s workshops, realizing its commitment to superlative quality.

The Company operates more than 300 TIFFANY & CO. retail stores worldwide as part of its omni-channel approach. To learn more about TIFFANY & CO. as well as its commitment to sustainability, please visit tiffany.com.

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Administrative Assistant, Global Retail Excellence
Tiffany & Co.
New York
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Administrative Assistant, Global Retail Excellence
Tiffany & Co.
New York

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