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BROBSTON GROUP

No longer accepting applications

Coordinator, Creative Studios Operations

Posted 4 weeks ago
New York
Market: NY - New York
Industry Segment: Luxury Watches and Jewelry
Category: Operations
Seniority: Coordinator
Job Type: Full time

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

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Coordinator, Creative Studios Operations
Tiffany & Co.
New York
Luxury Watches and Jewelry
Full time
Posted 4 weeks ago

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

The Coordinator, Creative Studio Operations will support the team by assisting with Tiffany Procure-to-Pay purchase order and invoice processes. This individual will track and reconcile expenses for all groups. The coordinator will work with group VP’s and Directors to process their expense reports, and will serve as the primary contact for Supplier enquiries and purchase orders.

Responsibilities-

Financial Administration

  • Input 3303 Bu spending in ‘CVM report’ with project notes for ongoing spend analyses
  • Provide actual spending at R1 (March) and R2 (Sept).
  • Generate reports from finance systems (Coupa, Business Objects) to reconcile the CVM report with the GL, make sure that the correct accounts are being charged and the suppliers are paid
  • Track consultants spending
  • Track artwork spending
  • Support Finance and other departments enquiries
  • Create and maintain CVM Capital Request DocuSign forms including unplanned requests and amendments.

Teams Administration

  • Submit VP and director expense reports
  • Submit monthly office supplies order, collating information from the department
  • Produce POS for non-production departmental orders such as R&D, consulting and artwork

Suppliers Administration

  • Primary contact for supplier’s payment enquiries such as payment requests and reconciling supplier statements, liaising with corporate and global teams as needed.
  • Initiate Coupa Sim process for new suppliers and pursue onboarding until completed
  • Maintain Creative Studio’s Supplier database
  • Utilize non-Po backed Coupa invoice processing as needed

Required Qualifications-

  • Bachelor’s degree or equivalent work experience in Business Administration or other related field
  • 3-5 year’s work experience
  • Ms Office with intermediate to advanced Excel skills
  • Ability to provide analytical assessments of data
  • Excellent organizational, presentation and communication skills
  • Exceptional attention to detail
  • Experience analyzing contracts
  • Proactive and flexible outlook
  • Experience with cross-functional teams and presenting information.
  • Ability to work with a wide variety of people and cultures

Preferred Qualifications-

  • Knowledge of JD Edwards, SAP, Coupa, Unifier and report writing software (Business Objects, DAS, etc.)
  • Luxury retail experience.
  • Comfortable in and appreciative of a luxury retail setting.
  • Basic knowledge of jewelry, leather goods and gifts.
  • Sourcing experience.

About Tiffany & Co.

In 1837 Charles Lewis Tiffany founded his company in New York City where his store was soon acclaimed as the palace of jewels for its exceptional gemstones. Since then TIFFANY & CO. has become synonymous with elegance, innovative design, fine craftsmanship and creative excellence. During the 20th century fame thrived worldwide with store network expansion and continuous cultural relevance, as exemplified by Truman Capote’s Breakfast at Tiffany’s and the film starring Audrey Hepburn.

Today, with more than 13,000 employees, TIFFANY & CO. and its subsidiaries design, manufacture and market jewelry, watches and luxury accessories – including more than 5,000 skilled artisans who cut diamonds and craft jewelry in the Company’s workshops, realizing its commitment to superlative quality.

The Company operates more than 300 TIFFANY & CO. retail stores worldwide as part of its omni-channel approach. To learn more about TIFFANY & CO. as well as its commitment to sustainability, please visit tiffany.com.

Coordinator, Creative Studios Operations
Tiffany & Co.
New York
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Coordinator, Creative Studios Operations
Tiffany & Co.
New York

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