Coordinator, Production & Photo Studio

Posted 2 weeks ago
Market: ON - Toronto
Industry Segment: Department Stores, Luxury Fashion, Luxury Menswear
Category: Creative Services
Seniority: Coordinator
Job Type: Full time

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

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Coordinator, Production & Photo Studio
Holt Renfrew
Department Stores, Luxury Fashion, Luxury Menswear
Full time
Posted 2 weeks ago

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

The Coordinator, Production & Photo Studio will work closely with the Creative Producers and the Director, Photography & Video Content to execute creative production from end-to-end that supports the Holt Renfrew brand. Each season, Holt Renfrew produces original photography and video content to support marketing, sales and cultural initiatives via our in-house Creative Services team. Productions include seasonal campaigns, cultural moments, on and off figure photography shoots and video productions. The Coordinator, Production & Photo Studio role will be a key support to these operations. This is a hybrid-working position and will require weekly in-person work at our Bloor Street West offices in Toronto, ON.

Specific responsibilities include (but are not limited to) the following:

Production Coordinator duties:

  • Under the direction of the Producers: Source and/or book freelance crew, equipment, locations and production support;
  • Secure quotes and rates to report back to Production team for review and insertion into budgets;
  • Assist the Producers in building creative decks, call sheets and other materials related to the production;
  • Support contract and deal memo drafting, working with Holt Renfrew contract templates;
  • Securing filming & photography permits and/or location agreements;
  • Assisting producers on set during photography and video shoots where needed;
  • Communicating the daily schedule to crew, and keeping the production running on time;
  • Be an integral part of the shoot wrap process, including managing the safe return of merchandise and production materials to Holt Renfrew from set;
  • Support invoice processing and new vendor set up;
  • Support the Producers during post-production where needed, including managing and enforcing workback schedules, tracking and distributing retouching feedback and distributing final assets to internal stakeholders.

Photo Studio Co-ordination duties include, but not limited to:

  • Care, organization and upkeep of all studio photo equipment, props and supplies;
  • Managing freelance studio maintenance (cleaners, garbage removal & general maintenance);
  • Placing, tracking and receiving orders from studio vendors;
  • Help maintain and keep Photo Studio’s digital archive and backup system up to date;
  • When required, support the Art Director and Stylist by sourcing and acquiring raw materials for set design and propping;
  • Assist where needed with prop and set creation and/or maintenance, under the direction of the Managing Stylist;
  • Support the creation of weekly shot lists and working with the styling assistants to acquire all needed product in time for photo and video shoots;
  • Act as Healthy and Safety designate, attend monthly meetings and identify and rectify any H&S issues within the physical Photo Studio space.

The ideal candidate:

  • 2+ years of experience in either Photo or Video production, on set experience is an asset
  • Ability to prioritize multiple tasks, adhere to deadlines, take direction
  • Excellent organizational skills; maintain a balance between administrative duties and time on set, both are key to success in this role.
  • Dedicated team player
  • Knowledge and appreciation of luxury fashion is an asset, but a passion for Creative Production is a must!
  • Proficient in Microsoft Office Suite, including Word, Excel, Power Point and Outlook
  • Working knowledge of the Google Suite, including G Drive, Keynote, Pages and Sheets
  • Knowledge of Microsoft OneDrive and SharePoint is an asset, but not required
  • Knowledge of Monday.com is an asset, but not required
  • Knowledge of Capture One and/or the Adobe Creative Suite is an asset, but not required
  • Graduate of a post-secondary diploma or bachelor’s degree program in a relevant field of study
  • Holds a valid Ontario G2 or G class driver’s license, is preferred (accessibility to get to and from set)

About Holt Renfrew

Holt Renfrew is considered Canada’s fashion and lifestyle retailer.

Founded in Quebec City in 1837, Holt Renfrew is renowned for unparalleled retail experiences and is Canada’s hub for the world’s best fashion and beauty brands. Recognized as a leader in personal service and experiences, the company’s mission is to empower self-expression and ignite positive change along with overarching commitments to sustainability and diversity and inclusion.

With seven stores across Canada, including four in the Greater Toronto Area, plus Montreal, Calgary, and Vancouver, customers can also experience Holt Renfrew’s offerings via holtrenfrew.com.

Holt Renfrew was acquired by the Weston family in 1986 and continues to be privately and Canadian-owned as part of the Selfridges Group. Visit us at www.holtrenfrew.com.