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Market:NY - New York
Industry Segment:Luxury FashionLuxury Menswear
Category:Administration, Finance, Human Resources
Seniority:Associate
Job Type:Full time
Budget: $23.00 - $25.00 hourly
Remote? Hybrid

Paul Smith is Britain’s leading independent design company. Paul Smith champions positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration.

We are a British company with a global outlook. What began in a small, 3 x 3 metre shop in Nottingham, England, has grown to 130 shops and counting around the world, with locations in over 60 countries.

Sir Paul Smith is the designer, master shopkeeper and majority shareholder of Paul Smith, but you can call him Paul. Paul’s saying, that ‘you can find inspiration in everything’, remains the guiding principle of the company. It means that Paul Smith designs are eclectic, with references drawn from art, music, and everyday life. You’ll also find plenty of nods to Paul’s lifelong love of cycling.

Paul Smith products are crafted with fifty years of design knowhow. This experience informs everything we make, from refined yet relaxed tailoring for men and women through to casual trainers, formal shoes and Paul Smith Junior pieces for our youngest customers.

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Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

Summary

Paul Smith is seeking a highly organized and proactive Administrative Assistant to join our team. This multifaceted role will support various departments in successfully maintaining day to day operations. The Administrative Assistant position encompasses a broad spectrum of administrative responsibilities, including HRIS maintenance, expense reimbursements, onboarding/offboarding processing, office management and support. This position is pivotal in ensuring operational excellence and compliance.

Responsibilities

  • Maintain accurate and up-to-date employee records, ensuring compliance.
  • Assist in the preparation and processing of HR-related documentation.
  • Support the HR team in conducting audits and reviews to maintain data accuracy.
  • Assist with the execution of department events i.e. teambuilding, lunches, volunteering, etc.
  • Assist in fostering a positive and inclusive work culture.
  • Provide a bridge for smooth communication between the HR team and internal departments, demonstrating leadership to maintain confidentiality, trust, and support.
  • Participate in special HR projects as needed, such as process improvements, policy development, or HR-related initiatives.
  • Monitor and update trackers for new hires, transfers/promotions, terminations, open jobs, and temps/freelancers.
  • Assist in managing onboarding and offboarding process and communications.
  • Assist finance team with data input, bookkeeping, and back-up support requirements.
  • Input and maintain vendor invoices, scanning invoices into system.
  • Work collaboratively with various departments to perform accounting audits and ad hoc reporting.
  • Work collaboratively with various departments to resolve discrepancies.
  • Expense management support for SVP.
  • Manage office, kitchen, and showroom supply orders.
  • Mailroom duties, manage UPS and FedEx pickups and deliveries.
  • Maintaining guest log for lobby security.
  • Assist office leaders with occasional office projects including but not limited to showroom maintenance, greeting guests, and ad hoc filing.

Requirements

  • Bachelor’s degree in Human Resources, Business Administration, or a related field is a plus.
  • 1+ years of HR, office management or relevant work experience.
  • Proficient in MS office.
  • Strong judgment, professionalism with ability to maintain the highest level of confidentiality.
  • Collaborative, team player with great initiative.
  • Ability to handle multiple priorities at once; fast learner who can navigate process.
  • Strong verbal and written communication skills.
  • Strong analytical skills and attention to detail.
  • Curious, resourceful and with an entrepreneurial spirit.

MarketNY - New York
Industry SegmentLuxury FashionLuxury Menswear
CategoryAdministration, Finance, Human Resources
SeniorityAssociate
Job TypeFull time
Target Salary: $23.00 - $25.00 hourly
Remote? Hybrid

Paul Smith is Britain’s leading independent design company. Paul Smith champions positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration.

We are a British company with a global outlook. What began in a small, 3 x 3 metre shop in Nottingham, England, has grown to 130 shops and counting around the world, with locations in over 60 countries.

Sir Paul Smith is the designer, master shopkeeper and majority shareholder of Paul Smith, but you can call him Paul. Paul’s saying, that ‘you can find inspiration in everything’, remains the guiding principle of the company. It means that Paul Smith designs are eclectic, with references drawn from art, music, and everyday life. You’ll also find plenty of nods to Paul’s lifelong love of cycling.

Paul Smith products are crafted with fifty years of design knowhow. This experience informs everything we make, from refined yet relaxed tailoring for men and women through to casual trainers, formal shoes and Paul Smith Junior pieces for our youngest customers.

Copied

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description
Industry Segment: Luxury Fashion, Luxury Menswear
Single Page
No data was found
Administrative Assistant – HR and Finance
Paul Smith
New York
Luxury Fashion, Luxury Menswear
Full time
Posted 2 months ago

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description
About Paul Smith

Paul Smith is Britain’s leading independent design company. Paul Smith champions positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration.

We are a British company with a global outlook. What began in a small, 3 x 3 metre shop in Nottingham, England, has grown to 130 shops and counting around the world, with locations in over 60 countries.

Sir Paul Smith is the designer, master shopkeeper and majority shareholder of Paul Smith, but you can call him Paul. Paul’s saying, that ‘you can find inspiration in everything’, remains the guiding principle of the company. It means that Paul Smith designs are eclectic, with references drawn from art, music, and everyday life. You’ll also find plenty of nods to Paul’s lifelong love of cycling.

Paul Smith products are crafted with fifty years of design knowhow. This experience informs everything we make, from refined yet relaxed tailoring for men and women through to casual trainers, formal shoes and Paul Smith Junior pieces for our youngest customers.

Copied

Administrative Assistant – HR and Finance

Posted 2 months ago
New York
Market: NY - New York
Industry Segment: Luxury Fashion, Luxury Menswear
Category: Administration, Finance, Human Resources
Seniority: Associate
Job Type: Full time
Remote? Hybrid
Pay Range: $23.00 - $25.00 hourly

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Single Page
No data was found
Administrative Assistant – HR and Finance
Paul Smith
New York
Luxury Fashion, Luxury Menswear
Full time
Posted 2 months ago

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description
About Paul Smith

Paul Smith is Britain’s leading independent design company. Paul Smith champions positivity, curiosity and creativity. These qualities underpin every Paul Smith design, whether it’s a shirt, a shop or a special collaboration.

We are a British company with a global outlook. What began in a small, 3 x 3 metre shop in Nottingham, England, has grown to 130 shops and counting around the world, with locations in over 60 countries.

Sir Paul Smith is the designer, master shopkeeper and majority shareholder of Paul Smith, but you can call him Paul. Paul’s saying, that ‘you can find inspiration in everything’, remains the guiding principle of the company. It means that Paul Smith designs are eclectic, with references drawn from art, music, and everyday life. You’ll also find plenty of nods to Paul’s lifelong love of cycling.

Paul Smith products are crafted with fifty years of design knowhow. This experience informs everything we make, from refined yet relaxed tailoring for men and women through to casual trainers, formal shoes and Paul Smith Junior pieces for our youngest customers.

Copied

Administrative Assistant – HR and Finance

Paul Smith

New York

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Administrative Assistant – HR and Finance
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