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Studio Production Administrator
SSENSE
Remote
Luxury Fashion, Luxury Menswear
Full time
Posted 3 weeks ago
Market: QC - Montreal
Industry Segment: Luxury Fashion, Luxury Menswear
Category: Administration
Seniority: Assistant
Job Type: Full time
Remote? Fully Remote

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

Job Description

Under the responsibility of the Assistant Manager of Studio Production Personnel, the Studio Production Administrator will take charge of the complete, adequate and timely execution of all administrative processes related to third parties and freelancers, for the maintenance of studio excellence. He/she will play a crucial role in seeing to the fluidity of the production as well as the respect of deadlines and budget. The incumbent will work in a transversal manner, demonstrating a collaborative, persuasive and motivating spirit, with a view to achieving performance results.

Responsibilities

Invoicing and budget monitoring – 50%

  • Process and report third party and freelancer invoices on behalf of all hiring managers
  • Actively monitor payment of invoices and escalate any issues to higher levels
  • Supervise the monthly monitoring of expenses according to the budget and communicate any risks when necessary

Administration of third parties and freelancers – 40%

  • Liaise with freelancers to ensure the organization of the short and long term work schedule
  • Work closely with the Casting Specialist, Studio Producers and Assistant Studio Producers in arranging travel and 3rd party accommodation
  • Establish or renew freelance contracts, using pre-approved templates and rates

Material management – 10%

  • Perform management and maintenance of studio equipment and inventory system

Qualifications

  • College or university degree in Accounting, Business Administration, Marketing, or related field
  • A minimum of one year in a finance or administration related position; experience in the creative industry and/or digital commerce, an asset
  • Proficiency in the Microsoft Office suite, particularly Excel
  • Excellent written and oral communication skills, in both English and French
  • Knowledge of fashion, styling and photography, an asset

Skills

  • Highly analytical and thorough mind, topped with a willingness and ability to learn quickly
  • Time management and unparalleled sense of organization, combined with professional autonomy
  • Solution-oriented vision and determination to overcome challenges
  • Discretion and professionalism in handling confidential information
  • Team player and natural ability to build relationships and collaborate
  • Ability to thrive in a fast-paced production environment and adapt to rapid changes
  • Strong interest in retail, digital commerce and shaping the future of it an asset

About SSENSE

SSENSE (pronounced [es-uhns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything Else.

SSENSE has garnered critical acclaim as both an e-commerce engine and a producer of cultural content, generating an average of 100 million monthly page views. Approximately 80% of its audience is between the ages of 18 to 40. It is privately held and has achieved high double digit annual growth and profitability since its inception.

Studio Production Administrator
SSENSE
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Studio Production Administrator
SSENSE

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