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Executive Assistant, Fashion
Chanel
New York
Luxury Fashion
Full time
Posted 2 weeks ago
Copied
Market: NY - New York
Industry Segment: Luxury Fashion
Category: Administration
Seniority: Assistant
Job Type: Full time

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

We are looking for an experienced Executive Assistant to join our Fashion team. In this role you will provide primary support to the General Manager, Fashion, giving you a broad understanding of our business. As a key trusted partner to the General Manager, you will be at the heart of the Fashion team with daily responsibilities such as calendar management, while also being able to display your creativity more actively via event planning and partnering on creative communication efforts within the division. In this role, you will serve as a resource for centralizing information and communication within the Fashion Leadership team and will work closely with other Assistants across the organization to ensure seamless organization and execution.

Position Responsibilities:

Administrative

  • Expense submission and reconciliation, travel planning, team vacation logs, supply ordering, calendar management, office space moves, and logistical onboarding of new team members
  • Tracking expenses and ensuring all bills are paid on time
  • Managing travel arrangements and creating detailed travel itineraries, including follow-up during executive travel to ensure coordination and support at all points
  • Calendar Management: scheduling of all meetings, both internal and external
  • Flexing your ability to be agile and proactive by getting ahead of last-minute changes
  • Managing Microsoft Teams communications channels
  • Drafting and sending communications as directed, securing confidentiality
  • Organizing files and maintaining an effective system of document management
  • Writing and coordinating timely business correspondence
  • Preparing detailed reports using PowerPoint and Excel
  • Preparing presentations using PowerPoint

Creative

  • Organize logistics of certain offsite meetings including venue selection, event flow, procurement of supplies, communication and building of agenda and activities, printed materials, etc.
  • Plan key business outings and events on an ad hoc basis
  • Coordinating many of the activities that bring together our annual business cycle
  • Actively partner on key communication planning for the division
  • Interpersonal skills and ability to work collaboratively with diverse and large team

Approach

  • Have a high level of self-reliance and resourcefulness
  • Possess a high level of diplomacy and discretion with a professional presence, interpersonal skills and ability to work collaboratively with a diverse and large team
  • Have a positive attitude
  • Excellent verbal and written communication
  • The ability to prioritize when faced with requests, demands and deadlines
  • Possess excellent computer skills specifically in Word, Excel and PowerPoint
  • Be proactivity and strong organizational skills

You Are Energized By:

  • Using your interpersonal skills and abilities to work collaboratively with diverse and large team
  • Finding solutions! New things come up regularly, and our ability to be resourceful and try new things will be critical
  • Being organized and proactive
  • Having a service mindset and posture
  • Fast pace – your days will move quickly! You’ll need to successfully prioritize when faced with requests, demands and deadlines
  • Learning – having deep curiosity about the world of Chanel

Position Requirements:

  • Experience with Microsoft Office, particularly Excel and PowerPoint, as well as the Teams platform
  • Proactive with strong organizational skills
  • Excellent verbal and written communication
  • Team player: ability and desire to work with and in support of a large team

About Chanel

CHANEL is a private company and a world leader in creating, developing, manufacturing and distributing luxury products.

Founded by Gabrielle Chanel at the beginning of the last century, CHANEL offers a broad range of high-end creations, including Ready-to-Wear, Leather Goods, Fashion Accessories, Eyewear, Fragrances, Makeup, Skincare, Jewelry and Watches. CHANEL is also renowned for its Haute Couture collections, presented twice yearly in Paris, and for having acquired a large number of specialized suppliers, collectively known as the Métiers d’Art. CHANEL is dedicated to ultimate luxury and to the highest level of craftsmanship.

It is a brand whose core values remain historically grounded on exceptional creation. As such, CHANEL promotes culture, art, creativity and “savoir-faire” throughout the world, and invests significantly in people, R&D and innovation.

Executive Assistant, Fashion
Chanel
New York
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Executive Assistant, Fashion
Chanel
New York

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