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AP Coordinator
The Webster
South Beach
Luxury Fashion
Full time
Posted 5 days ago
Copied
Market: FL - Miami
Industry Segment: Luxury Fashion
Category: Finance
Seniority: Coordinator
Job Type: Full time

Marketplace Role

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Job Description

Position Summary

The Ap Coordinator (ApC) will provide administrative and clerical support to The Webster Finance team. The ApC will play a supportive role for accounts payable functions. The ApC will help with accounts payable, pre-payments, payments, communication with vendors, vendor statements reconciliations, bank reconciliations and assist with other accounting projects as needed, including filing, scanning, classifying, identifying discrepancies, and assisting with process improvements. The ApC will be expected to exhibit high levels of professionalism, discretion, and adhere to confidentiality guidelines

Essential Duties and Responsibilities

  • Process vendor invoices through accounting system
  • Po matching for inventory invoices in the accounting system
  • Prepare files for Ap payments, assist on processing prepayments and payments as needed
  • Record Ap payments, both in Usd and foreign currencies
  • Work with different accounts payable platforms, ability to pull data, process, import and export as need between platforms and reconcile
  • Add vendors to account payable platforms
  • Review vendor statements, reconcile discrepancies and find resolutions with vendors as needed
  • Communicate with internal teams, vendors and agencies regarding Ap related and other Finance issues
  • Reconcile bank accounts
  • Prepare data for accruals and journal entries
  • Retrieve electronic records, match and organize for financial requests
  • Ensure all documents are filed in the correct folders and categorized accordingly (platform, date, location etc.)
  • Maintain, scan any physical documents following the appropriate procedure
  • Assist with audit requests as needed
  • Assist with ad hoc accounting projects as needed

Qualifications

  • High School Diploma or Ged required, A.S. in Accounting or B.S. in Accounting preferred
  • Minimum of 1+ years of accounting experience required
  • Good Excel skills required
  • Prior experience with accounting software preferred (e.g. Great Plains Dynamics, NetSuite, SAp)
  • Detail oriented, patient, reliable
  • Able to stand, sit, squat, and bend repetitively and for long periods of time
  • Able to lift and carry 20 pounds or more
  • Languages: English (Required)
  • Previous experience in an office environment
  • Adaptable, professional, innovative.
  • Ability to work under pressure during high volume period
  • Able to commute to South Beach during the regular business week

About The Webster

Laure Heriard Dubreuil opened The Webster’s flagship location in 2009 at 1220 Collins Avenue inSouth Beach, Miami. Originally the Webster Hotel, the 20,000 square-foot Art Deco building was built in 1939 by architect Henry Hohauser. Heriard Dubreuil, who grew up in Paris and worked as a top merchandiser for Balenciaga and Yves Saint Laurent before founding The Webster, kept the name but reimagined the three-story interior as a women’s and men’s multi-brand luxury retailer designed with vibrant intimacy to resemble a residential space.

“The idea was a place where you can feel very comfortable,” says Heriard Dubreuil of The Webster’s concept. “It’s a place to spend time. You arrive, you take off your shoes, you’re at someone’s house, or you’re in your gigantic closet, and you can try everything.” Rather than organize the store according to brand, Heriard Dubreuil merchandised it as if it were a personal wardrobe, mixing big brands with the emerging, arranging everything intuitively by mood, which was revolutionary at the time. Her instinctive, warm touch lured an impressive brand matrix, including Balenciaga, Tom Ford, Balmain, Lanvin, and Chanel, as well as loyal customers.

A decade after the Miami flagship opened, The Webster has expanded to six additional flagship locations in Bal Harbour, Houston, Costa Mesa, New York City, and Los Angeles, most recently Montecito at the Rosewood Miramar Beach as well as an outlet at Sawgrass Mills. Each store has its own distinctive energy, unified by Heriard Dubreuil’s uncompromising vision of good energy, good fashion, good fun, and Miami’s sunny spirit. The retailer has become a destination for exclusive collaborations with brands such as Paco Rabanne, Off-White, and Fenty and permanent partnerships with David Mallett and Joanna Czech, who operate studios out of The Webster’s SoHo location.

AP Coordinator
The Webster
South Beach
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AP Coordinator
The Webster
South Beach

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