Summary

The Admin Assistant II will support the Senior Vice President, Brand Cluster Finance, VP, Chief of Staff, and VP, Portfolio Strategy by managing calendars, scheduling meetings, and handling travel arrangements. This role is essential in ensuring the smooth operation of the Brand Cluster executives’ schedules and administrative tasks.

Responsibilities

• Manage calendars for three Brand Cluster executives.
• Coordinate heavy meeting scheduling with internal attendees and senior executive assistants.
• Handle all meeting details for exec-owned meetings, including departmental offsites.
• Arrange domestic and international travel, including flights, hotels, and car services.
• Prepare and submit travel and entertainment expense reports.
• Manage purchase orders and invoice processing in compliance with internal requirements.
• Assist with meal ordering, pickups, and deliveries.
• Address office services requests and troubleshoot equipment issues.
• Maintain product and office supply inventory.
• Create and maintain organizational charts and contact lists.
• Coordinate the onboarding of new hires.
• Provide backup admin support for Group President as needed.

Requirements

• 3+ years of related experience.
• College degree preferred.
• Excellent communication, interpersonal, and organizational skills.
• Proficiency in Microsoft Office applications including Outlook, Word, PowerPoint, Excel, Visio.
• Ability to collaborate effectively with cross-functional partners.
• Capable of handling multiple projects and tasks with critical and accelerated time frames.
• Experience managing highly confidential and urgent matters.