Summary

The Manager, Facilities role is responsible for the overall management and maintenance of all retail locations and corporate office, ensuring a safe, efficient, and pleasant environment. This role involves overseeing facility operations, managing vendor relationships, and collaborating with store management to support business objectives. You must clearly communicate with all partners, including, but not limited to, Store Management, Interior Design, Visuals and Retail Operations regarding timelines, budgets, and overall impact on business needs. The Manager, Facilities will negotiate and partner with vendors and contractors to expedite projects on a national, regional and store level. The Manager, Facilities will prioritize urgent needs that arise within stores and corporate office and exercise discretion and independent judgment in the day-to-day management over key functional areas.

Responsibilities

• Plan day-to-day and annual workflow for all maintenance activities.
• Establish priorities and ongoing objectives for upcoming projects.
• Manage and direct individual tasks to ensure proper delegation in order to maximize output.
• Determine resources and equipment required to enable objective achievement, and submit requests for those resources.
• Respond to all reports of facility issues within stores and recommend strategy and solutions.
• Contact appropriate vendors and contractors ensuring deadlines are being met cost effectively.
• Create budgets and timelines for any upcoming projects.
• Consistent follow-up with vendors and agencies responsible for project execution.
• Schedule maintenance repairs during appropriate hours to minimize business disruption.
• Understand the urgency of health and safety issues as well as building and fire codes.
• Build relationships with Store Management in each of Diesel’s locations and with the Regional Managers.
• Keep all parties up to date on projects.
• Work with the Visual team on maintaining the Diesel image when executing projects.
• Review visual tools initial order, working with Store Planning and Interior Design (SPID) and Visual team.
• Provide status updates to upper management as requested.
• Partner with the Control team on ensuring budgets are adhered to and/or shifting resources to satisfy priorities.
• Manage maintenance budget.
• Create Purchase Orders in SAP for every invoice involved in a project.
• Follow up with vendors regarding site visits and status of maintenance projects.
• Track the unique needs of the A/C, HVAC, fixtures, etc. in each point of sale.
• Participate in all store openings and closings.
• Issue a monthly report about maintenance activities.
• Maintain safe working conditions for employees and customers.
• Support SPID on the financial progress of each project.
• Support SPID during the pre-construction activities.
• Manage and coordinate the onsite construction activities.
• Work with company management, GC, subcontractors, and suppliers to ensure the project is completed on schedule, in budget and with quality that meets company standards.
• Close the punch lists.
• Collect all the closeout documents and work with the LL to have the tenant allowance, if applicable.
• Update the vendor database.

Requirements

• 2-4 years of Facilities Manager and/or Project Manager experience.
• Experience working in a retail environment.
• 4-year degree and/or equivalent combination of work and experience.
• Familiarity with the retail and/or wholesale industry.
• Sophisticated written and verbal communication skills.
• Excellent time management, prioritization, and organizational skills.
• Multi-site environment experience.
• Budget Management.
• Exceptional problem-solving skills.
• Exceptional negotiation skills.
• Strong knowledge of Microsoft applications: Word, Excel and PowerPoint.
• AutoCad Knowledge preferred.
• SAP Knowledge preferred.
• Ability to work extended hours when necessary.
• Comfort/confidence to lead public speaking engagements.
• Multilingual (Italian / English) preferred.
• Travel Requirements 25%-50%.