Summary

The HR Administrator provides support to assigned business units and HR BP team by ensuring effective execution of EssilorLuxottica HR programs and initiatives. Owns HR data integrity, organizational structures, and onboard/exit procedures. The HR Administrator is expected to bring subject matter expertise and fresh thinking to the team, provide process improvement ideas and stay focused on delivering meaningful results.

Responsibilities

• Executes HR processes and efficiencies across client groups. Ensure managers execute appropriate HR practices, processes, tools, and systems.
• Supports client groups in all HRIS programs including pay, data, leave, learning, recruiting, etc.
• Ensures systems and reporting are accurate and develops easy methods to maintain.
• Provides support, training, and direction to business management regarding HR processes.
• Supports the creation and distribution of HR communications.
• Tracks and consolidates headcount data to facilitate the forecasting process.
• Works with HRBPs on process improvement.
• Strives to educate and train employees to be more self-reliant for basic HR needs.
• Conducts new hire training on employee self service transactions.
• Acts as initial point of contact in addressing HR related issues and questions.
• Runs backend reporting to help support completion of major milestones in HR processes.
• Partners closely with cross-functional stakeholders in reconciling data and providing appropriate information as it pertains to their needed functions.
• Builds trust and provides rapid service to client groups.
• Collaborates with HR COE partners as appropriate to ensure opportunities are addressed systemically and consistently, with a focus on creating a culture of continuous improvement.
• May provide HR BP support departments including maintenance of position descriptions and job postings.
• Provides coordination support to Organizational restructure projects including data gathering, legal reporting, system shut downs, property collection, separation documents, etc.
• Acts as a point of contact for Outsourced agency and associated invoice payment.
• Serves as an integral part of on-boarding experience for employees and partners with functional teams to ensure smooth transition into the Luxottica (e.g. Equipment, Voice mail, business cards, cell phones, etc.).
• Manages the Organizational Chart monthly update process with all Shared Services Business units.

Requirements

• Bachelor’s degree in business administration, HR management, Industrial/Organizational Psychology or related field (or equivalent experience).
• 3+ years’ experience in project management, administration, or related.
• Strong knowledge of HR policies, processes and programs.
• Sense of urgency and drive for results.
• Critical thinking, analytical and problem solving skills.
• Responsive, with strong interpersonal, relationship-building and communication skills.
• Strong collaboration and teamwork; Reinforces one voice of HR.
• Demonstrated ability to treat confidential matters with appropriate discretion.
• Proficiency with Microsoft Office, Microsoft Visio.