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Executive Assistant
Saks Fifth Avenue
New York
Luxury Fashion, Luxury Menswear
Full time
Posted 3 weeks ago
Market: NY - New York
Industry Segment: Luxury Fashion, Luxury Menswear
Category: Administration
Seniority: Assistant
Job Type: Full time

Marketplace Role

As a service to our candidates we present 1000’s of luxury industry roles as part of our Marketplace offering. For these jobs you will be forwarded to the brand to apply directly.

Job Description

What This Position Is All About:

As the Marketing C-Suite Executive Assistant, you are accountable for coordinating the activities of several leaders within the department. The Executive Assistant performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office team and leaders.

Who You Are:

  • You get things done by engaging in high level teamwork and flexing your interpersonal skills.
  • You are organized and able to handle multiple tasks with a sense of urgency.
  • A natural problem-solver, who is also intuitively analytical and creative.
  • Ability to work in a fast-paced work environment.
  • Ensures confidentiality, diplomacy, and tact at all time.
  • Strong oral and written communication skills.

You Also Have:

  • Bachelor’s degree or equivalent combination of education and experience.
  • Minimum of five years relevant experience working with an executive office team and providing service to the public.
  • Intermediate to expert level competence with Ms Office, Google Suite, and database applications.
  • Strong attention to detail.
  • Excellent problem solving ability.
  • Must be fully vaccinated against Covid-19 and, if hired, present proof of vaccination prior to beginning employment.

As The Executive Assistant, You Will:

  • Manage calendars – prioritizing appointments and proactively resolving scheduling conflicts.
  • Makes travel arrangements required, including booking flights, hotel accommodation, car rental, and providing directions.
  • Responds to phone, email and in-person inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel.
  • Organizes and schedules meetings, including contacting participants, booking rooms, ordering refreshments, and arranging for parking as required.
  • Organizes special events as required by the leader’s office which includes invitations, facilities, and catering arrangements.
  • Provides support to various meetings the leaders chairs by typing and distributing minutes, preparing agenda packages, arranging meeting dates/times/rooms, contacting participants, and extensive follow-up on items as needed. Attend meetings, as required, to record minutes.
  • Completes and submits expense claims.
  • Maintains comprehensive records on budget expenditures for the cost center.
  • Maintains records regarding vacation and leaves for staff reporting on the department.
  • Prepares the leader’s calendar and a daily folder that contains the relevant and pertinent meeting material as identified by the leader.

Your Life And Career At Saks:

  • Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate.
  • A culture that promotes a healthy, fulfilling work/life balance
  • Benefits package for all eligible full-time employees (including medical, vision and dental).
  • An amazing employee discount

Thank you for your interest with Saks. We look forward to reviewing your application.

Saks provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Saks complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Saks welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Saks Fifth Avenue

Saks Fifth Avenue first opened its doors in 1924, taking up a full city block on one of the world’s most prestigious shopping streets. Since then, Saks has changed the luxury retail game and become an icon of style and innovation—from world-famous window displays and impactful in-store art exhibitions to unforgettable, curated designer collections and a seamless online shopping experience.

The Saks team is at the cutting edge of high-end fashion, bringing the new luxury experience to customers far and wide. At the core of the Saks culture is a commitment to people—whether it’s surprising and delighting shoppers, supporting the growth of every team member or using the Saks platform to create change and champion causes.

Executive Assistant
Saks Fifth Avenue
New York
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Executive Assistant
Saks Fifth Avenue
New York

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