Accounting Specialist

Summary

The Accounting Specialist is responsible for transactional data management in AR and AP subledgers, ensuring accuracy and compliance with company policies while supporting month end close and customer account management. The role requires ERP experience, strong organization and communication skills, and at least 3 years of accounting experience. This position is based at the New Orleans headquarters and reports to the Controller.

Responsibilities

• Record financial transactions including sales, deposits, expenses, and payments.
• Manage customer accounts by sending invoices, following up on overdue payments, and building relationships with customers and sales colleagues.
• Perform daily deposit reconciliation and work on automation to improve reconciliation efficiency.
• Lead collections efforts, track payment plans, maintain records of collection attempts, and update Controller on account status.
• Enter vendor invoices, verify accuracy with three way match, and ensure appropriate approvals.
• Reconcile vendor statements and assist with month end, quarter end, and year end close processes including accruals.
• Prepare weekly vendor payment schedules, book payments, and perform data imports from high volume vendors.
• Provide clear communication to colleagues and vendors on vendor setup, payment terms, approvals, and budget adherence.
• Assist with special projects and ad hoc financial analysis as required.

Requirements

• Minimum of 3 years of accounting experience.
• Proficiency with ERP systems, ideally NetSuite or comparable systems such as SAP, Oracle, or MS Dynamics.
• Intermediate Microsoft Excel skills, including pivot tables and data sorting tools.
• Strong understanding of accounting principles and practices.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Excellent communication skills for cross department collaboration.
• Experience with customer and vendor account reconciliation and collections.