Summary
Provide day-to-day office management and administrative support to the General Manager for the Americas and cross-functional teams, coordinating operations, travel, events, and executive assistance to ensure smooth regional activities and collaboration with global offices.
Responsibilities
- Oversee daily office operations including equipment, supplies, maintenance, and vendor coordination.
- Manage office invoices and payments in coordination with finance.
- Handle correspondence, calls, mail, packages, and workspace organization.
- Provide executive support including calendar management, meeting coordination, presentations, and ad hoc projects.
- Organize and manage travel arrangements and expense reporting for leadership and team members.
- Coordinate logistics for training events and seminars including venues, AV, catering, and materials.
- Maintain inventory of training materials, branded items, and coordinate shipments including international deliveries.
- Support recruitment, onboarding, offboarding, and preparation of welcome kits and equipment.
- Plan office events, team building, and support internal communications.
Requirements
- Detail oriented and dependable with strong organizational skills.
- Experience in administrative support, event coordination, and inventory management.
- Ability to manage multiple priorities and maintain confidentiality and discretion.
- Proficiency with Word, Excel, and PowerPoint.
- Experience coordinating travel and expense processes.
- Strong communication and collaborative skills to work with global teams.
- Ability to handle front office duties including calls and vendor coordination.
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