Administrative & Office Coordinator

Summary

The Administrative & Office Coordinator provides operational and administrative support for the Corporate Office, acting as a primary liaison between Executive Office leadership, local teams, and external partners. This role oversees office processes, coordinates meetings and events, supports executive priorities, and supervises receptionist and administrative staff to ensure an organized and efficient workplace.

Responsibilities

• Maintain communication with Executive Office leadership and coordinate with Italian Headquarters as needed
• Oversee daily office operations, partner with Facilities and vendors for maintenance and workplace initiatives
• Coordinate scheduling, meetings, corporate events, and administrative projects; prepare reports and conduct research
• Identify and support implementation of process and workflow improvements to enhance employee experience
• Supervise, train, and allocate tasks for reception and administrative resources to ensure appropriate coverage and service levels

Requirements

• Prior experience in office management, office coordination, executive support, or similar administrative leadership role
• Experience supervising or coordinating administrative teams preferred
• Strong organizational, communication, and interpersonal skills with attention to detail
• Ability to manage multiple priorities, projects, and deadlines independently and proactively
• Proficiency in Microsoft Office Suite and office management systems; regular attendance and punctuality