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Brobston Group is the #1 source for luxury fashion, jewelry, beauty, and home décor jobs in North America. We specialize in retail leadership, corporate, and executive consulting roles. We offer both hands-on recruiting services and tailored job posting services to luxury brands and retailers. Brobston Group was founded by William Brobston in 2017 and is based in New York City.

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Confidential Company
Confidential Company

Chief of Staff and Executive Assistant to the CEO

Type
Full time
Industry
Luxury Watches and Jewelry
Location
Boca Raton, FL
Category
Administration
Remote
Not Remote
Seniority
Assistant

Jobs inner cover
Jobs inner cover

Summary

Confidential Company

Chief of Staff and Executive Assistant to the CEO

Type
Full time
Industry
Luxury Watches and Jewelry
Location
Boca Raton, FL
Category
Administration
Remote
Not Remote
Seniority
Assistant

Application Type

In-House

Brobston Group is managing the hiring process. Our team screens all applicants and coaches you through the interview process.

Job Description

About the Company
A fast-growing, founder-led luxury jewelry and accessories brand, headquartered in Boca Raton, is redefining accessible glamour for a global clientele. The company operates across wholesale, retail, and e-commerce channels and is known for high-impact collections, celebrity visibility, and a nimble, entrepreneurial culture.

Role Overview
We are seeking a highly organized, proactive Executive Assistant / Chief of Staff to serve as the right hand to the Founder & CEO. This hybrid role blends high-level executive support with strategic project management and cross-functional coordination. The ideal candidate is experienced, polished, and comfortable operating in a fast-paced luxury consumer environment, ensuring the CEO’s priorities are executed seamlessly and the broader leadership team stays aligned.

Key Responsibilities

Executive Support & Calendar Management
  • Own and manage the CEO’s complex calendar, prioritizing meetings and protecting focus time in alignment with business goals.
  • Coordinate internal and external meetings, including board, investor, key wholesale partner, and vendor appointments.
  • Manage all travel logistics (domestic and international), including itineraries, agendas, and briefing materials.
  • Handle inbox management and correspondence, drafting and editing emails, memos, and communications on behalf of the CEO.
Chief of Staff & Strategic Support
  • Act as a thought partner to the CEO, helping translate vision into actionable plans and follow-up.
  • Prepare executive-ready presentations, reports, and briefing documents for key meetings and initiatives.
  • Track priorities, projects, and deliverables across departments, ensuring timelines are met and stakeholders remain accountable.
  • Lead follow-through on action items from leadership and cross-functional meetings.
  • Support annual and quarterly planning processes, including goal setting, KPI tracking, and status updates.
Cross-Functional Coordination & Communication
  • Serve as a central liaison between the CEO and teams across merchandising, operations, marketing, retail, and finance.
  • Help maintain clear, timely communication and alignment between departments on top initiatives.
  • Support special projects such as new product launches, retail expansions, events, and key partnership initiatives.
  • Uphold a high standard of professionalism when interacting with internal teams, partners, talent, and VIP clients.
Operations & Administration
  • Maintain organized systems for documents, contracts, and key information.
  • Assist with vendor relationships, including scheduling, follow-ups, and basic contract administration.
  • Help refine processes and tools that increase the CEO’s efficiency and organizational effectiveness.
  • Handle sensitive information with absolute discretion and confidentiality.
Qualifications
  • 7+ years of experience in Executive Assistant, Chief of Staff, or similar senior executive support roles, ideally supporting C-level leaders or founders.
  • Background in consumer-facing industries such as luxury goods, fashion, jewelry, beauty, or premium retail strongly preferred.
  • Proven experience in a high-growth, entrepreneurial, or founder-led environment.
  • Exceptional organizational, project management, and multitasking skills; able to manage competing priorities with grace and urgency.
  • Strong written and verbal communication skills with impeccable attention to detail.
  • Advanced proficiency with Google Workspace and/or Microsoft Office; experience with project management tools is a plus.
  • Bachelor’s degree preferred, or equivalent professional experience.
Personal Attributes
  • Highly proactive, anticipatory, and solutions-oriented—always one step ahead.
  • Comfortable moving between big-picture thinking and detailed execution.
  • Discreet, trustworthy, and reliable, with a high degree of emotional intelligence.
  • Polished, confident presence with strong interpersonal skills and a service mindset.
  • Thrives in a dynamic, fast-paced environment and enjoys supporting a visionary leader.
Location & Schedule
  • This role is based in the company’s Boca Raton, FL headquarters and requires onsite presence 5 days per week.

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