Summary
The Coordinator, Facilities provides administrative and operational support to the Facilities and Maintenance Department, managing purchasing, inventory, documentation, and systems such as CMMS, Ariba, and SAP. This role produces financial summaries, maintains emergency information, and assists with data analysis and reporting to support facility operations across the campus.
Responsibilities
- Oversee inventory module of order system for vendor parts and services
- Expedite, track, and close out purchase orders and blanket purchase orders
- Conduct quarterly spare parts inventory campus wide
- Research vendors, obtain pricing, and place orders using Ariba and SAP
- Reconcile and report status monthly for BPOs
- Organize and file paperwork and maintain emergency phone lists
- Provide accurate financial summaries and status updates as requested
- Develop reports and graphs to assist in data analysis
- Assist with additional duties as requested
Requirements
- Proven effective verbal and written communication skills
- Detail oriented with strong organizational skills
- Ability to work with little supervision and take ownership of decisions
- Proficient with multiple software systems and Microsoft Office, able to import into Excel and link fields
- Strong time management skills and sense of urgency
- Ability to recognize process irregularities and follow through to resolution
- Capable of walking, bending, pushing, pulling and lifting up to 30 pounds
- Willingness to travel locally between buildings up to 40%
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