SummaryThe Coordinator, Sales and Education will support the VP, Sales and Consumer Experience in North America by managing communications, sales analysis, team organization, and providing general team and office support. This temporary position is based in New York and requires a minimum of 3 years of administrative support experience in a dynamic environment.
Responsibilities- Manage day-to-day sensitive and confidential business activities.
- Maintain updated files and records including meeting decks and executive summaries.
- Schedule meetings and maintain the Executive’s calendar to prioritize business needs.
- Streamline correspondence for the VP by reading, researching, and routing as necessary.
- Prepare communication overview by account with KAM team weekly and monthly.
- Represent the VP by attending meetings where the Executive’s attention is not required.
- Prepare and review Field T&E review, flagging areas needing follow-up monthly.
- Partner with VP to review and approve expenses of direct reports.
- Analyze department spend with the Field and Education/Events team.
- Process all invoice and purchase order requests.
- Coordinate meetings and prepare confidential and sensitive materials.
- Execute special projects and miscellaneous duties.
- Support the Education and Events team with field mailings and meeting preparations as needed.
Requirements- 3+ years of administrative support experience in a creative/dynamic environment.
- Strong written and verbal communication skills.
- Detail-oriented, organized, and able to manage multiple priorities with urgency.
- Proficiency in Microsoft Office, primarily Excel and PowerPoint.
- Ability to interact at all levels with internal and external personnel.
- Proactive and responsible, requiring little direction.
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