Coordinator Special Projects

The Special Projects Coordinator will assist the Special Projects team with coordinating communications between various departments on cross-functional and large-scale special projects. The role includes administrative tasks such as updating and maintaining project timelines and calendars, coordinating meetings, creating agendas and taking notes, and building and updating presentation decks.

• Support the Special Projects team with administrative duties such as meeting agendas and notes, file maintenance, invoice processing, budget updates, scheduling and calendar updates, and building and maintaining presentation decks.
• Facilitate cross-functional communications across all departments.
• Undertake any other special projects as assigned from time to time.

• At least 3 years of relevant experience in event production, marketing, or related field.
• Highly organized, detail-oriented, dependable, and capable of managing multiple tasks with attention to detail.
• Strong communicator with excellent written, verbal, and presentation skills; proficient in active listening and adept at conveying messages to diverse audiences across various hierarchical levels.
• Ability to prioritize, take initiative, and work independently when necessary.
• Ability to maintain confidentiality and exercise discretion and professionalism with sensitive information.
• Highly proficient with the Microsoft Office suite, especially PowerPoint, Excel, and Word; proficiency in Adobe Pro is a plus.