Summary
Provide high-level executive support to the Founder and CEO based at the New Orleans headquarters, managing calendar, communications, travel, and key initiatives. Serve as a trusted partner to align priorities, streamline workflows, and ensure seamless coordination across teams. Maintain discretion while overseeing both professional and household logistics and supporting vendor and property needs.
Responsibilities
- Proactively manage and coordinate the CEO calendar, aligning professional and personal schedules.
- Handle day-to-day administrative tasks including expense reporting, email and Slack communication, and maintaining internal documents.
- Plan and execute complex travel arrangements and itineraries; occasionally accompany the CEO to the NYC office.
- Organize meetings, events, and appointments and manage logistics.
- Liaise with and oversee vendors for property and real estate projects.
- Maintain office and household organization, ordering supplies and addressing ongoing needs.
- Identify process improvement opportunities and implement solutions to increase efficiency.
- Organize and maintain digital and physical filing systems and project documentation.
Requirements
- 3-5 years of experience as an Executive Assistant or in a similar role with strong organizational management.
- High proficiency in G-Suite, Slack, Zoom, and common communication tools.
- Strong written and verbal communication skills and the ability to interface with stakeholders at all levels.
- Proven ability to manage multiple priorities with a calm, resourceful approach.
- Commitment to discretion, confidentiality, and professional conduct.
- Detail-oriented with a passion for organization and a proactive, independent work style.
