Summary
Provide high-level support to the Founder and CEO by managing executive workflows, calendars, and communications to enable strategic priorities. Coordinate complex travel and logistics, oversee vendor relationships for property and real estate projects, and maintain both office and household organization. Implement systems and processes to streamline operations, ensure timely follow-up, and manage documentation across departments.
Responsibilities
- Proactively manage and coordinate the Founder and CEO's calendar, aligning professional and personal schedules.
- Handle day-to-day administrative tasks including expense reporting, email and Slack communication, and maintaining internal documents.
- Plan and execute complex travel arrangements and itineraries; occasionally accompany the Founder to the NYC HQ as needed.
- Organize meetings, events, and appointments, ensuring logistics are handled meticulously.
- Liaise with and oversee vendors for property and real estate projects, both onsite and remotely.
- Maintain office and home organization, order supplies, and address ongoing needs.
- Identify process improvements and implement solutions to enhance efficiency; manage digital and physical filing systems and project documentation.
Requirements
- 3-5 years of experience as an Executive Assistant or in a similar executive support role.
- High proficiency in G-Suite, Slack, Zoom, and other communication tools.
- Strong written and verbal communication skills with the ability to interface effectively with stakeholders at all levels.
- Proven ability to juggle multiple priorities with a calm, resourceful approach and strong attention to detail.
- Demonstrated discretion, confidentiality, and professionalism in handling sensitive information.
- Flexible, collaborative, and consultative working style with an independent drive to complete tasks efficiently.
- Available to work onsite in New Orleans headquarters five days a week and to travel occasionally to NYC.
