Executive Assistant

The Executive Assistant provides essential administrative and project support to the Senior Vice President of Hennessy and the Senior Vice President of IS&T. This role involves managing calendars, travel planning, and preparing reports and presentations to ensure the successful performance of the executives and their teams. The position also includes budget management and coordination of internal and external events.

• Manage day-to-day business activities and functions of assigned executives.
• Coordinate executives' calendars and email communications.
• Plan and coordinate travel activities, adhering to budget and calendar constraints.
• Prepare and distribute monthly T&E reports for team members.
• Compile information and prepare meeting materials.
• Coordinate deliveries with messenger services and mailroom.
• Maintain discretion and confidentiality with sensitive information.
• Provide onboarding training for new team members.
• Plan and coordinate onsite or offsite meetings and events.
• Manage invitations, guest lists, and participant registrations for events.
• Travel to support offsite conferences and events.
• Monitor adherence to annual budgets and reconcile vendor invoices.
• Collaborate with Legal and Procurement teams for vendor onboarding and contract renewals.
• Issue purchase orders and track payment processing.
• Prepare and report monthly budget status and variances.
• Maintain flexibility and adaptability to meet evolving business needs.

• Bachelor’s Degree required, MBA or Masters preferred.
• 3+ years of administrative support experience required.
• Experience in wines and spirits or luxury consumer goods preferred.
• Expertise in administrative systems like PowerPoint, Outlook, Excel, and Zoom.
• Highly organized with meticulous attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize responsibilities with little direction.
• Some knowledge of budget management and invoice processing preferred.