Executive Assistant

Summary

The Executive Assistant supports a Senior Vice President and the Hospitality organization, ensuring seamless administrative operations and helping advance strategic goals. This on-site role requires strong judgment, discretion, and the ability to manage competing priorities.

Responsibilities

• Prepare briefings and actionable insights to support strategic decision-making.
• Coordinate communications and interactions with internal and external stakeholders.
• Manage meeting logistics, prepare materials, and record decisions and action items.
• Maintain confidential leadership operations and manage the executive's inbox.
• Coordinate events and office initiatives, and manage calendars, travel, itineraries, and expense reporting.

Requirements

• At least 5 years of experience supporting senior leadership as an Executive Assistant or in a similar role.
• Strong project management, organization, time management, and communication skills, with the ability to handle sensitive information discreetly.
• Experience preparing presentations and visual materials.
• Proficiency with Microsoft Office, Google Workspace, and Apple technology; familiarity with travel arrangements, expense systems, and HCM tools.
• Ability to provide support outside regular business hours as needed and work on-site Monday through Friday in Corte Madera, California.