SummaryThe Executive Assistant will provide comprehensive organizational and personal administrative support to the Travel Retail Americas Managing Director and assist the team as needed. This role requires professional maturity and an administrative background to effectively manage day-to-day activities.
Responsibilities- Manage expense reports for the Managing Director and key TR leaders.
- Arrange travel logistics, including itineraries, accommodations, and visas.
- Oversee the Managing Director's calendar, scheduling meetings and appointments.
- Assist with administrative projects for the Travel Retail staff.
- Coordinate conference room schedules with the Office Manager.
- Plan corporate meetings, events, and seminars.
- Draft PowerPoint presentations and organize team activities.
- Manage agendas and bookings for TFWA Cannes & LVMH Beauty events.
- Take notes during meetings and provide internal recaps.
- Handle emails and correspondence on behalf of the Managing Director.
- Negotiate terms with vendors for special events.
- Provide general administrative support for the Travel Retail department.
- Assist with special projects and miscellaneous duties as needed.
Requirements- Proactive and team-oriented with the ability to anticipate executive needs.
- Detail-oriented and capable of handling confidential information discreetly.
- Innovative with a problem-solving approach.
- Fluent in English and Spanish.
- Strong skills in Excel and PowerPoint.
- 2-3 years of professional experience in relevant roles.
- Ability to travel internationally occasionally.
- Authorization to work in the United States.
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