Hospitality Administrative Coordinator

Summary

Responsible for supporting financial, operational, and compliance functions to deliver an exceptional hospitality experience within the restaurant. The role focuses on cash handling, invoice reconciliation, payroll preparation, compliance calendar management, and partnering with property leadership to enable smooth daily operations. Strong attention to detail and discretion are required to manage sensitive information and multi department interactions.

Responsibilities

• Lead cash handling processes including deposits, audits, and change orders
• Process and reconcile invoices and vendor statements for timely payment
• Maintain the property compliance calendar and assist with audits and inspections
• Support hiring by posting jobs, screening candidates, coordinating interviews, and managing onboarding documentation
• Prepare payroll reports by auditing timekeeping records and submitting for processing
• Partner with culinary and dining leaders to maintain inventory records and support physical counts
• Respond to guest billing inquiries and resolve chargebacks or transaction disputes

Requirements

• 3+ years of administrative, hospitality, or financial experience
• Background in accounting, finance, or business operations preferred
• Highly proficient in Google Suite, Excel, point of sale systems, and timekeeping platforms
• Exceptional attention to detail and strong organizational skills
• Strong written and verbal communication and ability to work across teams
• Ability to manage multiple priorities with minimal supervision in a fast paced environment
• Demonstrated discretion handling sensitive and confidential information