Office Manager - Corporate

Summary

The Office Manager/Executive Support oversees daily office operations and provides administrative and executive support at the corporate office. This role manages facilities and vendor relationships, coordinates meetings and travel, handles hospitality and visitor experience, and supports senior leaders with confidential administrative tasks.

Responsibilities

• Oversee day-to-day office functions to maintain an efficient, organized workplace.
• Coordinate meeting and boardroom management including virtual meeting technology support.
• Manage inventory control, restocking supplies, snacks and hospitality refrigerators daily.
• Serve as point of contact for building management, IT and external service providers and manage vendor relationships.
• Receive and dispatch mail and packages and manage office equipment and maintenance requests.
• Enforce workplace security protocols and manage visitor badges and records.
• Provide executive support including calendar management, travel coordination and expense reports.
• Prepare reports, presentations and correspondence with accuracy and confidentiality.
• Manage licenses and certificates including dealer, liquor and liability documentation.

Requirements

• Minimum 2 years of experience in a similar role.
• Exceptional interpersonal skills with colleagues at all levels and third parties.
• Technically savvy with expertise in Outlook and PowerPoint and proficiency in Teams and Excel.
• Excellent written and verbal communication skills.
• Strong organizational, time management skills and attention to detail.
• Client service and hospitality orientation with a professional polished appearance.
• Flexible and able to respond to shifting demands in a fast paced environment.