Summary
Provide comprehensive administrative and office support within the HR and General Services team, acting as a daily point of contact for team members and coordinating office life and external providers. Manage administrative tasks including billing creation, vendor setup, payroll support, meeting organization, fleet and uniform tracking, site maintenance follow up, and onboarding of new hires and interns. Support internal communication and contribute to headquarters activities such as wellbeing initiatives and training events.
Responsibilities
- Create billing for General Services, Retail Europe, and temporary staffing and support event billing processes.
- Create and follow up on supplier creation requests and maintain vendor records.
- Provide administrative support to Payroll and Personnel Administration teams and assist with monthly and annual reporting.
- Organize meetings and manage business cards and related requests.
- Manage company vehicle fleet and uniform allocations and follow up on site maintenance for Chambray-les-Tours.
- Coordinate onboarding and administrative integration for new employees and interns, including medical visits and welcome materials.
- Support internal communication by distributing information and preparing written communications.
- Contribute to headquarters animation and quality of work life initiatives, such as information meetings and trainings.
Requirements
- Significant proven experience in a similar office manager or administrative role.
- Proficiency in Microsoft Office suite including Excel, Word, and PowerPoint.
- Strong organizational skills, rigor, reactivity, and service orientation.
- Good written communication skills for internal communications.
- Proactivity, strong interpersonal skills, and ability to work in a team.
- Fluent written and spoken French and English.
- Ability to coordinate with external providers and manage multiple administrative tasks.
