Summary
Support the Project Team in managing in-house processes for construction projects from inception to completion including coordination with contractors, consultants and internal stakeholders. Act as the administrative representative for construction activities, ensuring documentation, payments and communications are maintained and executed timely over a 12 month contract.
Responsibilities
- Coordinate with Director of Construction, Manager Construction, store teams, general contractors and consultants to execute projects.
- Support creation of RFPs and assess contractor and vendor pricing.
- Assist in processing monthly contract draws and ensure timely payments with finance partners.
- Maintain document management including RFIs, CCNs and CNs and ensure jurisdictional documentation is received.
- Review and substantiate change requests with architects and consultants and assess schedule impacts.
- Attend meetings with contractors and stakeholders, transcribe notes and issue meeting minutes.
- Prepare contract cover sheets, purchase orders and follow up on approvals.
- Create and manage invoices, spreadsheets and tracking for the department.
- Support cross functional communication and administer special projects as required.
Requirements
- Business administration degree or equivalent technical training.
- 2-3 years experience or knowledge of construction, design, finance and management.
- Ability to read, interpret and analyze construction documents and cost reports.
- Proficient with Microsoft Office including Excel, Word, Project, Outlook, Powerpoint and Teams.
- Familiarity with construction software such as Adobe Acrobat and Procore.
- Highly organized with attention to detail, confidentiality and ability to manage multiple priorities.
- Excellent interpersonal and written and verbal communication skills.
- French language ability is an asset.
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