Receptionist

Summary

The Receptionist is the first point of contact for the company, managing front-desk operations, greeting visitors, and providing administrative support to ensure smooth day-to-day office functions. This is a temporary assignment from late November 2025 through May 2026. The role supports visitor management, vendor coordination, scheduling, and general office administration.

Responsibilities

• Answer main phone switchboard and direct calls appropriately
• Monitor lobby activity and greet and direct visitors, vendors, clients, and candidates
• Ensure completion of check-in and security procedures
• Manage and book shared spaces and conference room calendar requests
• Coordinate department deliveries in and out of the office
• Order and maintain inventory of office supplies and kitchen goods
• Organize and distribute mail and packages
• Manage interoffice communications and vendor certificates of insurance delivery
• Communicate facility updates and shared space closures to employees

Requirements

• 3+ years experience as a Receptionist or front office representative
• Exceptional customer service and interpersonal skills
• Proficiency with Microsoft Office Suite and scheduling/calendar management
• Experience with phone systems, visitor management software, and office equipment
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proactive and resourceful with ability to anticipate team needs
• Flexible and adaptable in a fast paced environment
• Bilingual skills a plus