Pay Range: The pay range for this job is $55000 - $180000 annually; actual pay is dependent on experience and geographic location.
Benefits: Base pay is only one part of our employee value proposition, which includes a robust benefits package, above-market time off, hybrid working arrangements, incentive compensation, where applicable, and varied learning opportunities.
COMPANY DESCRIPTION
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
POSITION OVERVIEW
The Senior Executive Assistant provides high-level administrative, operational and legal-department support to an Executive Leadership Team member in Legal. Serving as a trusted partner and central point of coordination, this role anticipates needs, protects the executive’s time, manages complex and sensitive priorities, and enables effective engagement with the Board of Directors, senior leadership, outside counsel and internal and external stakeholders. The position requires exceptional judgment, discretion, responsiveness, organization and follow-through in a fast-paced, highly confidential environment.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Serve as a trusted partner to the Legal ELT member, anticipating needs, managing priorities and ensuring timely preparation and follow-through across a complex portfolio.
- Proactively manage a highly complex and fluid calendar, resolving conflicts, prioritizing requests, protecting preparation and focus time, and ensuring the executive has the context, materials and decisions needed for each commitment.
- Coordinate domestic and international travel, detailed itineraries and related logistics; prepare and reconcile travel and expense reports in accordance with Company policy.
- Plan and execute leadership meetings, Legal team meetings, offsites and external engagements, including agendas, briefing materials, facilities, technology, catering and follow-up.
- Manage the executive’s daily calendar, requests, approvals and materials; draft responses, flag time-sensitive or high-risk matters and maintain follow-up systems using sound judgment and discretion.
- Prepare, edit and organize correspondence, presentations, reports, talking points, legal form documents and meeting materials
- Support Board and Committee processes, including the annual meeting calendar, agendas, materials, and administration of the Diligent Board Portal; track governance deadlines and follow up on required actions.
- Coordinate sensitive communications and logistics with Board members, senior leadership, outside counsel and other internal and external stakeholders with professionalism, discretion and responsiveness.
- Support Legal leadership and enterprise ELT operating rhythms by maintaining calendars, priorities, decision and action-item trackers, deadlines and approvals; coordinate briefing materials and talking points, capture follow-up items and ensure timely completion across the Legal function and with cross-functional partners.
- Coordinate Legal department operations, including outside-counsel and law-firm invoicing through Legal Tracker digital system, matter coding, billing guidelines, purchase orders, vendor onboarding, budget tracking, accrual support and payment documentation, in partnership with Finance and Procurement.
- Track incoming legal documentation and coordinate the collection, review, routing, signature, notarization, authentication and delivery of documents for execution by authorized internal and external parties; maintain current signature-authority information and completed execution copies.
- Create and maintain organized legal files, file indexes, shared drives and electronic records in accordance with document-retention, confidentiality and information-governance requirements; provide administrative coordination for legal holds and approved records-disposition activities as directed by Legal.
- Maintain accurate contact and distribution lists, organization charts, department calendars, reports, databases and other operating tools; coordinate onboarding and offboarding logistics, access requests and team communications that support efficient Legal department operations.
- Coordinate with other executive assistants and cross-functional partners to align schedules, leadership priorities, enterprise meetings and time-sensitive deliverables.
- Exercise independent judgment and problem-solving to address administrative and operating issues, escalate risks appropriately and keep work moving.
- Handle attorney-client privileged, confidential and commercially sensitive information with the highest level of integrity and care.
- Support special projects and other duties as assigned.
EXPERIENCE, SKILLS & KNOWLEDGE
- 7+ years of experience providing high-level support to a senior executive in a fast-paced, complex and preferably global organization.
- Prior experience supporting a General Counsel, Chief Legal Officer, Corporate Secretary or senior Legal leader strongly preferred.
- Experience supporting Board, governance, legal-administration or corporate-secretarial processes, including Board portals, meeting materials, written consents, resolutions, minutes and document execution, is strongly preferred; paralegal or governance-related certification is a plus.
- Strong executive presence, judgment and discretion, with demonstrated experience handling privileged, confidential and highly sensitive information.
- Exceptional organization, prioritization and follow-through, with the ability to anticipate needs and manage multiple time-sensitive priorities with limited direction.
- Excellent written and verbal communication skills, with the ability to prepare polished executive-level materials and interact professionally with Board members, senior leaders and external partners.
- Advanced proficiency in Outlook, Word, PowerPoint, Excel and Teams is required. Experience with track changes, document comparison, Diligent or another Board portal, Concur, Legal Tracker or other legal e-billing and matter-management systems, electronic-signature tools and document-management platforms is strongly preferred.
- Demonstrated ability to build trusted relationships and coordinate effectively across Legal, Finance, Procurement, senior leadership teams and executive-assistant networks.
- Resourceful, adaptable and calm under pressure, with a strong service mindset, attention to detail and sense of ownership.
- Ability to accommodate occasional schedule flexibility based on executive, Board, transaction or business needs.
Ralph Lauren will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance laws. Please note background checks will be evaluated individually.
