SummaryThe Executive Assistant will support the administrative needs of the President & CEO, Americas, at our Corporate Headquarters in New York, NY. This in-person role requires managing calendars, coordinating travel, processing expenses, and collaborating with other administrative staff to ensure smooth operations.
Responsibilities- Manage daily calendars and resolve scheduling conflicts.
- Prepare and maintain a master calendar including departmental vacation and travel schedules.
- Book and prepare comprehensive travel arrangements and itineraries.
- Prepare accurate expense reports through ExpenseVisor.
- Communicate and liaise with the team for calendar and project management.
- Create and compile detailed PowerPoint presentations for senior management.
- Assist in logistical preparation for meetings and interviews.
- Organize files and process invoices through accounts payable systems.
- Support ad hoc project requests and coordinate mail and shipping.
Requirements- 6+ years of administrative assistant experience with at least 2 years supporting a President or CEO.
- Advanced Microsoft Office skills, especially in Word, Excel, and PowerPoint.
- Discretion due to exposure to highly confidential information.
- Ability to multitask and prioritize workload.
- Excellent organizational and communication skills.
- Ability to work independently.
- Former retail environment experience preferred.
- Bachelor's degree preferred.
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