Executive Assistant

The Executive Assistant will support the administrative needs of the President & CEO, Americas, at our Corporate Headquarters in New York, NY. This in-person role requires managing calendars, coordinating travel, processing expenses, and collaborating with other administrative staff to ensure smooth operations.

• Manage daily calendars and resolve scheduling conflicts.
• Prepare and maintain a master calendar including departmental vacation and travel schedules.
• Book and prepare comprehensive travel arrangements and itineraries.
• Prepare accurate expense reports through ExpenseVisor.
• Communicate and liaise with the team for calendar and project management.
• Create and compile detailed PowerPoint presentations for senior management.
• Assist in logistical preparation for meetings and interviews.
• Organize files and process invoices through accounts payable systems.
• Support ad hoc project requests and coordinate mail and shipping.

• 6+ years of administrative assistant experience with at least 2 years supporting a President or CEO.
• Advanced Microsoft Office skills, especially in Word, Excel, and PowerPoint.
• Discretion due to exposure to highly confidential information.
• Ability to multitask and prioritize workload.
• Excellent organizational and communication skills.
• Ability to work independently.
• Former retail environment experience preferred.
• Bachelor's degree preferred.