SummaryAs a Lease Administration Manager, you will lead and motivate lease administration staff members to increase department accuracy and efficiency. You will oversee the leasing process of multiple brands, playing a pivotal role in the real estate industry by optimizing the organization's real estate portfolio and supporting its business objectives.
Responsibilities- Manage all administration duties related to leases.
- Set up daily leases, amendments, assignments, terminations, and license agreements into the system and review all lease documents for accuracy.
- Manage and review final lease information entered into the real estate database (TRIRIGA) and lease files.
- Ensure all rent expenses are billed correctly based on valid leases.
- Respond to landlords regarding statements and billing activities and perform reconciliations as necessary.
- Develop real estate processes and manage business relationships with landlords.
- Maintain lease statements for operating expense true-up, increases, and security deposits.
- Review and post tenant sales reports by the 20th of each month and calculate percentage rent in Excel.
- Assist with special projects as assigned by the direct manager.
- Meet processing and reporting deadlines and manage a task list to deliver timely results in coordination with the accounting department.
- Reconcile accounts by authenticating, allocating, posting, reconciling transactions, and addressing discrepancies.
- Perform any other ad hoc activities as requested by the organization's leadership.
Requirements- 5+ years of relevant leadership experience in real estate administration.
- Advanced degree in real estate, business administration, finance, or economics.
- Previous experience in corporate real estate, team leadership, management, or lease accounting required.
- Strong analytical and problem-solving skills with the ability to see the big picture.
- Excellent leadership and strong communication skills with the ability to collaborate with staff members.
- Strong organizational and stress management skills.
- High level of efficiency and accuracy.
- Ability to adapt and learn as new processes and structures are implemented.
- Ability to manage deadlines and work in a high-pressure environment.
- Ability to train and manage staff.
- Proficiency with computers, especially bookkeeping software and MS Office, and finance software such as SAP, Tririga, MS Excel, and Smart View.
- Attention to detail and the ability to analyze large amounts of data.
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