Summary
Support the AVP Marketing and Communications with operational and administrative tasks across marketing, communications, PR, events, CRM, media and sample logistics for North America. Provide coordination of budgets, systems, reporting and cross functional initiatives while assisting with asset distribution and execution of activations.
Responsibilities
- Maintain integrated department calendar and 360 action plans and support creation of strategy decks and presentations
- Manage SAP vendor onboarding, PO creation, invoice tracking and budget accruals and reconciliation
- Coordinate sample trafficking, consignments, audits, shipping and guard transport for events photoshoots and press
- Support PR and influencer relations including press appointments, distribution of releases and media contact maintenance
- Maintain media databases and enter media tracking in Bumblebee and distribute newsletters and social assets
- Support event preparation and execution including collateral creation guest lists RSVPs shipping and on site vendor management
- Assist CRM tasks including newsletter copywriting list pulls reporting and manual data entry into SAP and CRM
- Compile monthly competitive reporting and regular HQ reporting on coverage and media metrics
- Provide administrative support and cross functional coordination with Logistics Sales Finance Legal and other teams
Requirements
- Bachelor degree in marketing communications finance accounting or related preferred
- 2-3 years of relevant experience with strong administrative written and verbal communication skills
- High proficiency in Microsoft Office; experience with SAP and Bumblebee a plus
- Experience with sample trafficking and coordinating press and influencer logistics preferred
- Ability to lift up to 45 pounds and manage physical inventory and shipments
- Able to work minimum four days per week in the NY office and evenings or weekends as needed
- Strong attention to detail organization and ability to multitask in a fast paced environment
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