SummaryAs an Office Services Coordinator at Valentino in New York, you will play a crucial role in enhancing the employee experience and engagement by ensuring a professional and welcoming corporate office environment. You will lead with a client service mindset and a passion for creative solutions, working collaboratively with corporate partners to improve office culture and efficiency.
Responsibilities- Lead and manage day-to-day operational activities for the NYC corporate office facilities.
- Update and maintain building IDs and provide general support for visitors and messengers.
- Set up and break down conference rooms, ensuring overall cleanliness.
- Move and build minor office furniture and fixtures as needed.
- Serve as the primary contact for employee questions regarding office management issues.
- Troubleshoot office equipment issues and support teams with various office logistics requests.
- Manage vendor relations and partner with Facilities Manager on security and emergency management topics.
- Lead monthly budget review meetings and identify opportunities for savings.
- Manage mailroom operations and ensure accurate documentation for all shipping and receiving.
- Plan and execute culture and community events to enhance Valentino culture.
- Coordinate onboarding and off-boarding experiences for new hires and departures.
Requirements- 1-2 years of office services or administrative experience preferred.
- Superb verbal and written communication skills.
- Proactive, punctual, and reliable with strong organizational skills.
- Dynamic, highly personable, and culturally sensitive.
- Passion for identifying and executing culture and lifestyle events.
- Resourceful and solution-oriented with project management expertise.
- Proficient in Microsoft Office: Excel, Word, and PowerPoint.
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