Administrative Assistant

The Administrative Assistant will provide essential support to the Vice President of Global Store & Brand Experience and the broader team. This role involves managing administrative tasks, coordinating meetings, conferences, and business travel, and supporting departmental operations and special projects to achieve divisional goals.

• Provide strategic calendar management and administrative support to the Vice President.
• Serve as the first-line contact for the VP, handling inquiries professionally and coordinating meetings and conference calls.
• Coordinate major executive meetings and manage travel arrangements for domestic and international trips.
• Complete expense reporting and reconciliation using the Expense Visor system.
• Support with presentations and create detailed Excel and PowerPoint documents for meetings.
• Submit and follow-up on IT and facilities requests for the team.
• Ensure functionality of office equipment and manage shipping of materials as needed.

• 4+ years of administrative experience supporting senior-level executives in a fast-paced environment.
• Strong organizational skills and interest in developing leadership skills.
• Excellent business writing and verbal communication skills.
• Experience in executive calendar management and travel coordination.
• Proficiency in Microsoft Office Applications, especially PowerPoint and Excel.
• Preferred: Bachelor's degree and experience in a corporate environment, preferably in an architecture firm or creative organization.