Executive Assistant

The Executive Assistant will support the General Manager and Guerlain Department Leaders with communications, expense management, and general team/office support. This full-time role will represent the brand through various aspects of internal and external communication, along with playing a key role in coordinating all brand/office appropriate administrative functions.

• Manage the day-to-day sensitive and confidential business activities of the General Manager and Department VP.
• Schedule meetings and maintain the Executive’s daily and long-term calendar.
• Evaluate and screen incoming calls for priority, resolution, routing, or response.
• Handle internal and external correspondence independently.
• Execute travel arrangements for the Executive.
• Represent the Executive by attending meetings as needed.
• Coordinate all assigned meetings and materials.
• Order office supplies and assist with office-related functions.
• Prepare and submit expense reports and manage invoices.

• 3+ years of experience in supporting an executive, preferably within the prestige fragrance and beauty industry.
• Strong analytical and communication skills.
• Detail-oriented and organized with the ability to manage multiple priorities.
• Proficiency in Microsoft Office, with Excel experience.
• Ability to interact at all levels with internal and external clients.
• Proactive and responsible with discretion in handling confidential information.