Summary
Provide administrative and event support to the Market Vice President, functional team, and store directors across a 16-location region. Manage budgets, schedules, travel, reporting, and logistical preparation for conferences and in-region events while maintaining confidentiality and high service standards.
Responsibilities
- Manage outreach and donation budgets and verify related charges and paperwork for tax purposes
- Provide administrative support including calendar maintenance and expense report organization
- Book and prepare travel arrangements for regional team members
- Assist in logistical preparation of conferences and market meetings including rooms and catering
- Plan and execute in-store and market events including guest lists, invites, catering, entertainment, merchandise, and security
- Prepare reports and compile information for leadership and functional teams
- Serve as store ambassador during peak times to support traffic control and service levels
- Support retail performance and HR partners with reporting and new hire event preparation
- Maintain discretion when handling confidential client information
Requirements
- Three to Five years of administrative assistant or management experience supporting executives
- Advanced Microsoft Office skills with emphasis on Word Excel and PowerPoint
- Excellent organizational skills with ability to multi-task and prioritize workload
- Strong communication skills and ability to work independently
- Demonstrated ability to create and enhance a culture of exceptional customer experience
- Discretion handling highly confidential client information
- Authorization to work in the United States
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