Executive Assistant, Finance & Operations

Summary

The Executive Assistant provides administrative support to the Vice Presidents of Finance and Operations in New York. The role manages executive schedules, travel, budgets, and expenses, and supports projects and office operations.

Responsibilities

• Manage calendars, travel arrangements, meeting schedules, and expense reports for Finance and Operations leaders.
• Process invoices, track budgets, and support administrative office needs, including supplies and visitors.
• Organize departmental meetings, events, lunches, and celebrations; prepare agendas and distribute meeting minutes.
• Coordinate sustainability initiatives, onboarding activities, and special projects.
• Prepare presentations, spreadsheets, and documents, and maintain relationships with executives and global colleagues.

Requirements

• Bachelor's degree and at least five years of work experience, preferably supporting luxury retail executives.
• Excellent verbal, written, and interpersonal communication skills, with discretion and strong confidentiality.
• Advanced Microsoft Office experience; SAP experience is a plus.
• Event planning and project management experience preferred.