Executive Assistant, NA Regional

Summary

The Executive Assistant provides administrative and organizational support to the North America Executive Leadership Team. This role coordinates schedules, communications, travel, expenses, and meetings to help leaders focus on strategic priorities. The position requires discretion, organization, sound judgment, and the ability to thrive in a fast-paced environment.

Responsibilities

• Manage executive calendars, meeting logistics, agendas, correspondence, and meeting notes.
• Coordinate travel arrangements, itineraries, visa paperwork, and special events.
• Prepare presentations and reports, maintain organizational charts and distribution lists, and support office meeting setup.
• Process corporate card and invoice expenses, manage packages and office reservations, and respond to basic requests.
• Act as a liaison between executives and internal or external stakeholders, and assist with special projects.

Requirements

• Executive-level administrative support experience preferred.
• Advanced proficiency in MS Teams and Microsoft Office Suite, with experience in travel planning and calendar management.
• Strong written and verbal communication, organization, prioritization, and problem-solving skills.
• Ability to exercise discretion, handle confidential information, work under pressure, and adapt to changing priorities.
• Willingness to travel and work overtime or weekends on short notice.