Executive Assistant

Summary

Provide high-level executive support to the President & CEO, Americas, managing complex priorities and ensuring seamless day-to-day coordination. The Executive Assistant will prepare executive-ready materials, manage travel and expenses, and serve as a key point of contact for internal and external stakeholders. This role requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced environment.

Responsibilities

• Manage a complex, fast-moving calendar and prioritize meetings using strong judgment.
• Prepare agendas, briefing materials, executive-level PowerPoint presentations, and supporting documents.
• Coordinate complex domestic and international travel and detailed itineraries.
• Track key decisions, commitments and action items and drive timely follow-up.
• Draft correspondence, talking points and communications on behalf of the executive.
• Manage expenses, invoices and other executive administrative needs accurately.
• Support strategic projects, leadership meetings, executive visits and off-sites.
• Handle highly confidential and sensitive information with discretion.

Requirements

• 4+ years supporting a CEO, President, C-suite executive or similarly senior leader.
• Exceptionally organized, proactive and detail-oriented with strong ownership and follow-through.
• Advanced proficiency in Outlook and PowerPoint; strong skills in Excel, Word and Teams.
• Excellent written and verbal communication and executive presence.
• Ability to remain composed under pressure and adapt to changing priorities.
• Bachelor's degree preferred.