Executive Assistant

The Executive Assistant will represent and support the President for North America with communications, expense management, and general team/office support. This role requires a high level of discretion and professionalism in handling sensitive and confidential information.

• Manage the day-to-day sensitive and confidential business activities of the Executive.
• Schedule meetings and maintain the Executive’s calendar to prioritize business needs.
• Evaluate and screen incoming calls for priority and resolution.
• Handle internal and external correspondence independently.
• Execute travel arrangements for the Executive.
• Represent the Executive in meetings where their presence is not required.
• Prepare and submit expense reports and manage departmental spend.
• Coordinate senior Executive meetings and prepare confidential materials.
• Order office supplies and assist with office area preparation for new hires.

• 5+ years of experience supporting an executive, preferably in the fragrance and beauty industry.
• Strong analytical and communication skills.
• Detail-oriented and organized with the ability to manage multiple priorities.
• Proficiency in Microsoft Office, especially Excel.
• Ability to interact with personnel at all levels.
• Proactive and responsible with minimal direction needed.