Summary
Provide high level administrative support to the Vice President, Retail Excellence including calendar management, travel coordination, expense and budget support, meeting planning, and ad hoc projects. Serve as a key liaison to executive leadership and global colleagues while streamlining operational processes and preparing executive communications and presentations. Role is based in New York and reports to the Vice President of Retail Excellence.
Responsibilities
- Manage complex calendars and proactively resolve scheduling conflicts.
- Book and coordinate domestic and international travel, hotels, and ground transportation.
- Process expense reports and invoices in compliance with company policies.
- Plan and coordinate logistics for large scale meetings and team events.
- Prepare and edit high level PowerPoint presentations, Excel spreadsheets, and Word documents.
- Communicate on behalf of the Vice President and distribute meeting minutes and agendas.
- Assist with onboarding activities for new team members.
- Support ad hoc projects such as annual performance review processes.
- Maintain relationships with other executive assistants, senior executives, and global partners.
Requirements
- Bachelor's degree required.
- Minimum of 5 years of relevant experience; 5-8 years preferred, ideally in retail.
- Advanced proficiency with Microsoft Office including PowerPoint and Excel.
- Strong written and verbal communication and organizational skills.
- Excellent time management, attention to detail, and follow through.
- Experience with calendar management and complex travel arrangements.
- Familiarity with expense reporting and invoice processing.
- SAP experience is a plus.
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