SummaryThe Payroll Specialist is responsible for ensuring employees are paid accurately and on time by managing all aspects of biweekly multistate payroll processing for hourly and salaried pay groups. This role involves calculating wages, updating withholding taxes, involuntary deductions, and maintaining accurate payroll records, while adhering to all relevant compliance laws and regulations.
Responsibilities- Process new hire onboarding and update employee transactions utilizing UKG/UltiPro.
- Audit payroll reports for accuracy and provide revisions to ensure accurate pay.
- Manage timekeeping processes using Kronos system; ensure hours are accurately tracked and paid.
- Maintain Payroll Systems databases, including Ulti-pro, Core HR & Kronos.
- Prepare reports via UKG Business Intelligence by running queries and analyzing data.
- Assist Sr Payroll Manager in preparing communications and training to support Payroll and Kronos/TA system.
- Respond to employee inquiries regarding payroll/Kronos related matters and resolve issues.
- Maintain and organize employee digital files.
- Ensure compliance with Employment Authorization Document.
- Process monthly bonuses, commissions, and retail sales incentives.
- Perform monthly audits between HRIS and payroll system.
- Collaborate with HR Controlling Team for monthly closings.
- Ensure regulatory compliance and prepare statutory filings as required.
- Partner with shared service center team regarding biweekly payroll transactions.
- Provide payroll related data for audits and legal requests.
- Create and update SOPs to ensure payroll processes are current.
- Handle ad hoc projects as needed.
Requirements- 5+ years of payroll experience in a multi-state company with 700+ employees.
- Retail experience and advanced Excel proficiency required.
- Ability to prioritize and multi-task in a fast-paced work environment.
- Maintain confidentiality and exercise discretion with sensitive information.
- Familiarity with multi-state payroll laws and compliance.
- Detail-oriented, organized, and strong planning abilities.
- Strong PC skills and Microsoft Office proficiency.
- Kronos and UKG-UltiPro systems experience a plus.
- Familiarity with shared services model a plus.
- Regular attendance and punctuality.
- Ability to interact professionally with all employee levels.
- Excellent verbal and written communication skills.
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