Key Accountabilities:

Project Coordinator

• Manage minor projects such as cosmetic upgrades, large maintenance works beyond Fm and small projects as assigned by Manger/Director-Store Planning, Americas.
• Work closely with Store Planning Department to take ownership of preparing, tracking & driving overall project schedules (Microsoft Projects), building timelines and all necessary internal project approvals.
• Create Estimates Track budgets, utilizing internal cost control documents, weekly construction reports and Unifier (a global Store Planning software) to maintaining cost, and control spending.
• Manage & oversee construction by contractors and vendors to ensure compliance with construction documents, design, schedule, budget, Tco standards, code of compliance and local/building/Ll regulations.
• Achieving 100% Project completion at Gc turnover to retail.
• Help Store Planning team coordinate the completion of punch lists on all projects.

Business Travel Support

• Support Sp team on building travel itinerary, sourcing of lowest flights & hotels complying Tco travel guidelines, logistics arrangements and other travel related scope.
• Compute and submit expenses claims within 2 weeks post business travels.
• Monitoring of Sp team travel budget and manage together with Sp Director.

Project Payment & Close-Outs Monitoring

• Assists Store Planning team to Upload, cross check purchase orders / invoices/Change orders Po, PoI, PoA status in Unifier, and follow up with local Finance team on payment status, invoice, and tax issues.
• Assist Sp team on project close-outs, collecting Ti from Ll and conduct audit on Project Close-Out Log to ensure all necessary documents are uploaded
• Communicates closely with internal and external counterparts, including Store Planning team, Project Architects, Cvm Local finance, contractors, quantity surveyors, and consultants to ensure smooth payment application process after thorough checking on each item for accuracy.

Filing and Administrative Tasks

• Arrange and file contracts and related documents (vendor creation forms, vendors’ portfolios, confirmation letters, payment certificate, fee proposals, and reference letters).
• Distribute documents to corresponding parties for further applications.
• Responsible for team administrative work including organizing team meetings, plan schedules, book meeting rooms, arrange courier, stationery order, and coordinating with admin team for support.
• Maintain Sp archive including organizing shared folders (SharePoint), filing of documents and store photos, etc.
• Maintain the Snapshot document, adding in and adjusting key dates and milestones for all project timelines.